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Constitution
- The name shall be the "SOBELL BRIDGE
CLUB".
- The Club shall be run for the purpose of
raising funds in support of, and promoting awareness of,
Michael Sobell House at Mount Vernon Hospital, Northwood
by organising the playing of social or competitive bridge
in any of its forms or by other means at the discretion
of the Committee.
- Payments shall be made for the use of
various premises. Funds, at the end of the financial
year, surplus to these and the running and maintenance
and development expenses of the Club shall be donated to
the Friends of Michael Sobell House, Registered Charity
No. 1079638.
- The Club shall be open to all,
irrespective of age, sex, race or religion, and, in
particular, shall welcome friends and relatives of the
patients and ex-patients of Michael Sobell House,
disabled people, and those living on their own.
- The Club shall be administered by a
Committee of four officers
(Chairman, Vice
Chairman, Secretary and
Treasurer) and up to twelve other members, including the
following officials: Assistant Treasurer, Playing
Secretary, Social Secretary, Liaison Officer and the
Session Managers. Six shall form a quorum, two of whom
shall be officers. Additional members may be co-opted for
specific purposes, up
to the next General Meeting of the Club.
The Committee shall meet at least twice per year and
shall be responsible for the satisfactory running of the
Club.
- Members of the
Committee shall be subject to election annually at the
AGM. Nominations for the committee may be made by
any member of the Club, each nomination having a proposer
and seconder. All nominations shall be in writing, and
shall reach the Honorary Secretary at least seven days
before the Annual General Meeting. Should there be
more than one nomination for a committee post, election
shall be by secret ballot of those present. There will be
successive ballots, eliminating the candidate with the
fewest votes, until one candidate has more than 50% of
the votes cast. Should there be no nomination for a post
in advance of the AGM, nominations can be accepted at the
AGM.
- Should any committee
post become vacant, the Committee may choose to co-opt a
member to fill the vacancy or continue with the post
unfilled, or call a Special General Meeting to elect a
replacement. Any member co-opted will be subject to
election at the next AGM.
- Should more than one of
the officers’ posts become vacant, the remaining
members of the Committee will call a Special General
Meeting to elect new officers.
- The Annual General
Meeting of the Club will be held after the end of March
and before the end of June each year. The quorum for the
Annual General Meeting is 30 members or 10% of the Club
membership, whichever is fewer. To make up a quorum, at
least four committee members must be present, including
two officers.
- The AGM shall receive reports from the
Officers, fix charges, fees and subscriptions, appoint an
Auditor, consider any formal motion to make any material
change to this Constitution, and deal with other matters of the Agenda
only.
- A Special General
Meeting of the Club may be convened at any time by the
Committee, or by request of at least six members of the
Club, giving at least 21 days notice in writing to the
Honorary Secretary of the reason for calling such a
meeting. The quorum for a Special General Meeting is as
for the AGM. The Agenda of a Special General Meeting will
be limited to the reason for the meeting, and the meeting
will only deal with items on the agenda.
- The Committee may
choose to appoint standing subcommittees to manage
various aspects of the Club’s activities and
development, as directed by the Committee. The
subcommittees will include at least one committee member,
who will be responsible for reporting the
subcommittee’s activities to the committee.
- The Chairman of the
meeting will have the casting vote at any Committee or
General meeting.
- The duties of the Vice
Chairman are to act in lieu of the Chairman at any formal
occasion where the Chairman cannot attend.
- The duties of the Honorary Secretary are
to take minutes of all committee and general meetings and
produce copies of those minutes as necessary; prepare
Agenda for such meetings by agreement with the Chairman;
deal with correspondence; administer the decisions of the
Committee; handle all matters relating to applications
for membership; and to maintain membership records.
- The duties of the Honorary Treasurer are
to collect all monies due to the Club, pay such monies
into the Club bank account settle all accounts and keep a
record of such transactions. A bank account will be
maintained in the name of the Club, withdrawals from
which will require the signatures of two of the officers
of the Club or their authorised deputies whose signatures
will be registered at the bank. Duly audited accounts
will be prepared annually for approval at the AGM. The
financial year shall run from 1 April to 31 March the
following year.
- The Playing Secretary will be responsible
for all matters relating to the playing of bridge at the
Club, or by members representing the Club, including the
appointment of Tournament Directors, and the ordering and
maintenance of bridge supplies and equipment. The Playing Secretary will
also be responsible for arranging and managing matches
with other clubs and the participation by the Club in
events sponsored by the EBU, and other organisations. The
Playing Secretary will appoint other officials as deemed
necessary to carry out these duties.
- The Social Secretary will be responsible
for organising and managing social events.
- The duties of the Liaison Officer are to
liaise with the relevant authorities at Michael Sobell
House and Mount Vernon Hospital in respect of the use of
their premises, and to initiate and co-ordinate publicity
and fund-raising events.
- The duties of the Session Managers are to
oversee the running of the regular weekly bridge
sessions. They will liaise with the relevant Tournament
Directors. One Session Manager will be appointed to
manage each series of regular weekly sessions.
- Upon the recommendation of the Committee a
member or members who have given outstanding service to
the Club may be invited to become President or
Vice-Presidents of the Club. Such position to continue
until terminated by the Committee, The President and
Vice-Presidents will be ex-officio members of the Committee and all
subcommittees without voting
rights.
- Any material change to this Constitution
shall be made by formal motion at a General Meeting. Such
changes shall be subject to approval by a majority of
two-thirds of members attending the meeting.
- On discontinuation of the Club and after
all expenses have been paid, any remaining funds shall be
donated to the Friends of Michael Sobell House Ltd,
Registered Charity No 1079638.
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Last Modified: 03 August 2008